Every receipt, delivery, invoice and payment posts its own journal. Pay suppliers, reconcile your bank accounts, prepare VAT returns and see a profit and loss and balance sheet for each company.
1flux Accounting keeps complete books for trading companies that buy, stock and sell goods. Goods receipts, delivery notes, sales and purchase invoices and customer payments post to the ledger through one posting gateway, so stock and the ledger stay in step. Each legal entity keeps its own books, with a profit and loss and balance sheet straight from the ledger. You pay suppliers, reconcile your bank accounts against the ledger, prepare VAT returns from the VAT already posted and consolidate the group in one currency.
In most trading companies they do. Invoices are retyped into the accounting package, cost of sales goes in at month-end, and the close starts with the same questions.
“Why doesn't the receivables report agree with the control account?”
“Our stock report and our accounts never match at month-end.”
“Who changed last month after we reported it?”
“Every company in the group has its own spreadsheet, and consolidating takes a week.”
Supplier payments sit in one spreadsheet, the bank in another, and the VAT return is rebuilt from both every quarter. The cause is simple: operations and the ledger live in different systems, joined by people re-keying numbers.
1flux keeps a separate double-entry set of books for every legal entity in your workspace. A trading company and its subsidiary in another country each have their own base currency, accounting periods, journal numbering, costing method and go-live date. Nothing mixes unless you consolidate.
Legal entities
One workspace
When stores post a goods receipt report or the warehouse dispatches a delivery note, 1flux posts the matching journal entry in the same step as the stock movement. Every posting passes one gateway first.
Each of these posts a balanced journal entry automatically:
Supplier payments post to the ledger too: pay suppliers and allocate each payment to purchase invoices.
Every posting from these documents goes through one posting gateway. It checks that the period is open, the entry balances and every account is mapped. A repeated submit can’t post twice.
Each ledger line links back to the document that created it. Stock quantity, cost layers and the journal are written in one step, so stock and the ledger stay in step. A manual journal can still post to the inventory account, so the overview’s Stock vs ledger check flags any difference.
How automated posting worksFor accruals and adjustments, 1flux gives accountants a fast journal editor and a strict lifecycle.
New journal
Balanced| # | Account | Debit | Credit |
|---|---|---|---|
| 1 | Office rent | 12,500.00 | |
| 2 | Utilities | 2,180.00 | |
| 3 | Accrued expenses | 14,680.00 |
The general ledger lists every account with its debits, credits and closing balance for any date range. It groups accounts by nature (assets, liabilities, equity, revenue, cost of goods sold, expenses and more) with subtotals and a “Debits equal credits” check, and works as your trial balance.
Open any account for its account ledger: every line, a running balance and a link to the journal and source document behind it.
1flux tracks what customers owe from posted sales invoices, and proves the total against the ledger. Each invoice takes its due date from the customer’s credit days, counted from the invoice date, the delivery date or the month-end statement date.
Receivables
Open receivables
AED 964,120.00
Overdue
AED 96,400.00
1flux Accounting covers the rest of a trading company's books in the same ledger that operations post to.
Supplier payments
Pay suppliers and allocate each payment to purchase invoices. Payments post to the ledger.
Financial statements
Profit and loss and balance sheet for each legal entity, straight from the ledger. Every receipt, delivery, invoice and payment has already posted.
Bank reconciliation
Reconcile your bank accounts against the ledger. Customer payments post to the bank or cash account you choose.
VAT returns
Prepare VAT returns for the UAE and Saudi Arabia from the input and output VAT already posted.
E-invoicing
ZATCA and UAE e-invoicing built in, in the same sales flow that posts the ledger.
E-invoicing in 1fluxVAT codes apply per line at the rate in force on the document date, and input and output VAT post to their own accounts. The overview’s Net result tile is a quick dashboard figure; the profit and loss is the statement.
Three settings per entity decide when, how and where documents post. When one is missing, posting stops with a message that says what to fix.
Open the months you are working in. A closed period refuses every posting, from manual journals to deliveries and payments.
The backdating rule for stock postings, the ledger cutover date, weighted average, FIFO or standard cost, the negative-stock rule and the month your fiscal year starts.
Each purpose, such as Sales revenue, Output VAT or Goods received not invoiced, maps to one account, with item-level overrides. A missing mapping blocks posting.
1flux records each document in its own currency and keeps the books in the entity’s functional currency.
A euro invoice, paid at a different rate
ExampleRealised FX gain, posted automatically
AED 380.00
The Accounting overview is a finance lead’s morning page for the selected entity. It opens on Needs action: up to six rows, most severe first, each with one button that opens the exact records behind it. People only see the rows they can act on.
Rows such as “Posting is blocked: 3 accounts have no mapping” or “No open period for November 2026” appear the moment something would stop posting. Below the list sit four tiles (Cash and bank, Receivables, Owed to suppliers and Net result), a 12-month Revenue and expenses trend, receivables aging and recent journals.
Books health shows whether the books can be trusted today: the trial balance, suspense and clearing accounts, stock against the ledger, GRNI over 30 days, output against input VAT for the quarter and the last consolidation.
Accounting
Books for Sadaf Building Supplies LLC in AED
Each entity’s overview carries a six-step month-end close checklist. Each step ticks itself as the work gets done, using the same data as the Needs action rows:
The Close period button on the checklist unlocks once the first five steps are done. As month-end approaches, a Needs action row counts down, for example “October 2026 closes in 3 days · 3 of 6 close steps done”.
For groups, a consolidation run combines every operating entity's ledger into one group currency, with the translation difference shown for each entity.
Income and expenses translate at the month’s average rate and balances at the closing rate, with the translation difference shown for each entity. Run a draft to review, then a final run once the month is closed: 1flux refuses a final run while any entity’s period is still open.
The output is a consolidated trial balance by account, with each entity’s currency and the group currency side by side, and it exports to CSV.
Multi-entity consolidationOn a new entity, the overview shows a “Get ready to post” checklist instead of a page of zeros.
Cutover date, costing method, backdating rule and fiscal-year start.
Install the trading template, import a CSV or add accounts one by one.
Each purpose (revenue, receivables, VAT, inventory, GRNI) knows where to post.
For the month you are ready to work in.
Import the opening trial balance and opening stock on the cutover date.
Documents post as your team uses them. Finance records customer and supplier payments, reconciles the bank and adds manual journals.
Close from the checklist, prepare the VAT return when it is due, then run consolidation if you have several entities.
Sell, buy, stock and account. One record. Accounting is fed by the documents your sales, purchasing and warehouse teams already create.
Finance teams at trading companies and groups that want the ledger current every day, not at month-end.
Keep the ledger current every day and finish the close you start.
Prepare journals, record customer and supplier payments and reconcile the bank.
Run several companies with separate books and see the group in one currency.
Yes. 1flux produces a profit and loss and balance sheet for each legal entity, straight from the ledger. Behind them sit a trial-balance-style general ledger with a "Debits equal credits" check, account ledgers that drill down to the source document, and CSV exports. The overview's Net result tile and Revenue and expenses chart are quick dashboard figures; the profit and loss is the statement.
Yes. In 1flux you pay suppliers and allocate each payment to purchase invoices, and payments post to the ledger. Purchase invoices are built from received goods, so the payable, input VAT and any price variance are already posted when you pay. The Accounting overview shows what you owe suppliers.
Yes. You reconcile your bank accounts against the ledger in 1flux. Customer payments post to the cash or bank account you choose when you record them, and supplier payments post to the ledger, so the ledger side of the reconciliation is current. The Accounting overview shows cash and bank balances for each entity.
Yes. 1flux prepares VAT returns for the UAE and Saudi Arabia from the input and output VAT already posted. UAE (5%) and Saudi (15%) VAT codes apply per line at the rate in force on the document date, and input and output VAT post to their own accounts. Books health compares output against input VAT for the quarter.
Yes. 1flux issues ZATCA-compliant e-invoices for Saudi Arabia, covering Phase 1 (generation) and Phase 2 (integration with ZATCA's Fatoora platform). 1flux supports UAE e-invoicing under the Federal Tax Authority's programme, ready for the 2027 go-live dates. Which dates apply to you depends on your business, so confirm yours with your tax adviser. Read about e-invoicing in 1flux.
Yes. Each legal entity in a 1flux workspace keeps its own double-entry books, base currency, periods and journal numbering, on a shared master chart. People can be limited to specific entities when you invite them. A consolidation run combines every operating entity's ledger into one group currency, as a consolidated trial balance by account.
1flux locks posted journal lines, so posted figures can't be quietly rewritten. Memo and custom-field edits save in place while the period is open. Changing a date, account or amount posts a reversal and a corrected entry in one step, linked both ways, and the entry's audit trail records who did it. Automatic journals are corrected from their source document instead.
1flux imports your opening trial balance. Set the ledger cutover date, then upload a CSV or Excel file (or paste rows) with account code, debit and credit. Review it in a grid and post one opening journal. 1flux checks that it balances exactly, posts it once per entity and refuses anything dated earlier. Opening stock comes in through its own import.
Yes. Invoices and payments can be in any currency, using the daily rates you enter. A payment clears the receivable at the invoice's booked rate and posts the realised FX gain or loss automatically. If a rate is missing, posting stops and points you to the exchange rates setting, so 1flux never guesses a rate.
Yes. 1flux keeps the day-to-day books of a trading company. Goods receipts, deliveries, invoices and payments post their own journals, finance manages receivables and purchase invoices in any currency with realised FX, and each legal entity keeps its own books. The opening trial balance import brings your balances across on the cutover date.
Receipts, deliveries, invoices and payments post balanced journals through one gateway.
A chart of accounts in minutes, journals that can't be rewritten and periods that stay closed.
Apply payments across invoices, age every balance and prove the total against the ledger.
Every company's ledger in one group currency, with a visible translation difference.
ZATCA and UAE e-invoicing built in, in the same flow that posts your books.
Several legal entities in one workspace, each with its own registrations, currency and books.
Book a demo
We'll post a goods receipt, a delivery, an invoice and a payment in a demo workspace, then close the month from the checklist.
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