ERP software for Saudi trading, distribution and project-supply companies
The ERP software Saudi Arabia-based traders need to run from the customer's PO to paid in one flow, with ZATCA e-invoicing, 15% VAT, CR and national address fields, and quotations that print Arabic correctly.
In short
1flux is ERP software for Saudi companies that trade, distribute or supply projects. A Saudi legal entity comes set up with SAR, the Riyadh time zone, 15% VAT codes, Saudi legal forms and the 13 regions, plus fields for your CR, unified national number, VAT number and zakat certificate number. Customer and supplier addresses follow the Saudi National Address with validation, and quotation PDFs print Arabic names and text correctly. ZATCA e-invoicing is built in, and 1flux prepares your VAT returns from the VAT already posted.
Al Rimal Contracting Est.
Addresses
Saudi Arabia country pack
- Currency and time zone
- SAR · Asia/Riyadh
- VAT codes
- Input VAT 15%, Output VAT 15%, Zero-rated
- Registrations
- CR, unified national number, VAT number, group VAT number, zakat certificate
- Legal forms and regions
- 7 legal forms, including Simplified Joint Stock Company; the 13 regions
- Address
- Saudi National Address, validated, with Arabic fields
What does trading in Saudi Arabia ask of your systems?
Saudi B2B trade has its own paperwork. Your customer records need a proper national address, not a building number squeezed into “address line 1”. Your quotations need the CR and VAT number on the letterhead, a formal cover letter and the customer's name printed in Arabic without broken letters.
“The national address was crammed into address line 1.”
“Credit days were free text, so due dates were guesswork.”
“More than one salesman works this customer.”
“Stores and accounts never agree on what actually arrived.”
Credit terms run from the invoice date, the delivery date or the end of the statement month, and they have to land on the right due date. Behind that sit field salesmen covering Riyadh, Jeddah and Dammam, buyers working on LPOs and stores teams checking deliveries in by hand.
What ERP software Saudi Arabia-based companies need, and how 1flux covers it
Here is what most Saudi traders put on their shortlist, and how 1flux covers it.
| What you need | How 1flux covers it |
|---|---|
| A properly set-up Saudi company | Country pack with SAR, the Asia/Riyadh time zone, 7 Saudi legal forms and the 13 regions |
| VAT at 15% | Input VAT 15%, Output VAT 15% and Zero-rated codes seeded at sign-up, applied per line with dated rates |
| Your registrations | CR (10 digits), unified national number, VAT registration number (15 digits, starting and ending with 3), group VAT number and zakat certificate number |
| National addresses | Structured, validated Saudi National Address with Arabic twin fields and a paste helper |
| Arabic | Arabic names throughout; quotation PDFs that shape Arabic correctly |
| Local credit terms | Credit days from the invoice date, the delivery date or the statement (month-end) date |
| LPOs and GRNs | Purchase orders printed as “Local purchase order”; two-step GRN and GRR receiving |
| Saudi and UAE companies | Each in one workspace with its own currency, registrations and books |
| ZATCA e-invoicing | Built in: ZATCA-compliant e-invoices covering Phase 1 (generation) and Phase 2 (integration with Fatoora) |
| VAT returns | Prepared from the input and output VAT already posted |
Set up your Saudi company with the right numbers
When you create a Saudi legal entity in 1flux, the profile asks for what Saudi documents need:
- Identity: registered legal name, Arabic legal name and legal form: Limited Liability Company (LLC), Joint Stock Company, Simplified Joint Stock Company, Sole Proprietorship, General Partnership, Limited Partnership or Foreign Company Branch
- Registrations: commercial registration (CR) number, checked for 10 digits; unified national number; VAT registration number, checked for 15 digits starting and ending with 3; group VAT registration number; and zakat certificate number
- National address: building number, street, district, additional number and the national short address, with Arabic address lines
- Documents: logo, signatory and default bank details with IBAN and SWIFT
A Document readiness score flags what’s missing, such as the CR or the building number, before your first quotation goes out. On quotations, your issuer block reads “Commercial Registration (CR)” and “VAT registration number”, and lays out your national address in Saudi order.
View as text
- Settings → Entities → Sadaf Trading Company (SA · SAR).
- Commercial registration (CR): 1010000001.
- Unified national number: 7000000001.
- VAT registration number: 300000000000003.
- Zakat certificate number: 000001.
- Document readiness: 100%. The quotation issuer preview prints: Commercial Registration (CR) 1010000001; VAT registration number 300000000000003; 1234 King Fahd Road, Al Olaya, Riyadh, Additional no. 5678, Saudi Arabia.
The Saudi National Address, structured and validated
1flux stores customer addresses as a structured Saudi National Address: short address, building number, street, secondary number, district, unit, postal code and city. Arabic twin fields hold the street, district, city and address line in Arabic.
| Field | Rule 1flux checks |
|---|---|
| Building number | Exactly 4 digits |
| Secondary number | Exactly 4 digits |
| Postal code | 5 digits |
| Short address | 4 letters and 4 digits, like REMA6598 |
The Paste national address helper fills the fields from a single pasted line. Set Saudi Arabia as your default country and the national address fields appear straight away. Company imports carry national address columns and validate them, and quotations print both the buyer’s and your own national address. Supplier records support the national address too.
VAT at 15%, applied line by line
1flux seeds Saudi VAT codes when you create the entity: Input VAT 15%, Output VAT 15% and Zero-rated. These are VAT-ready tax codes, applied per line with dated rates, so earlier documents keep the rate they were issued at.
- Each item carries its own inward and outward tax code
- Quotations, sales orders, invoices and purchase orders calculate VAT per line
- Sales invoices post output VAT and purchase invoices post input VAT, each to its own account
- The Accounting overview compares output and input VAT for the current quarter
1flux prepares your Saudi VAT return from the input and output VAT already posted.
View as text
- Settings → Catalog → Taxes, for a Saudi legal entity (SA · SAR).
- VAT15-OUT: Output VAT 15%, outward, 15%, the default for its direction.
- VAT15-IN: Input VAT 15%, inward, 15%, the default for its direction.
- ZERO: Zero-rated, outward, 0%.
- Each code keeps its rate history. "Add effective rate" closes the previous rate on a date.
Arabic where it matters: your data and your quotations
1flux handles Arabic data throughout. Company, contact, supplier and item names display correctly inside the app, with an Arabic font. Items can carry Arabic names and descriptions with right-to-left input, and item search understands Arabic spelling variants and Eastern Arabic digits.
Quotation PDFs shape and order Arabic text correctly with an embedded Arabic font, so customer names, titles and terms print as they should and stay selectable. You can design Arabic/English quotation layouts in the document designer. CSV exports open in Excel with Arabic intact.
View as text
- Sadaf Trading Company. Commercial Registration (CR) 1010000001. VAT registration number 300000000000003. 1234 King Fahd Road, Al Olaya, Riyadh, Additional no. 5678, Saudi Arabia.
- QUOTATION (with the Arabic title عرض سعر beside it). Ref. QT-2026-00157. Date 8th October, 2026.
- To: مؤسسة الأفق الحديث للمقاولات.
- Attn: Eng. Saad Al Dossary.
- Project: Al Olaya Office Tower.
- Subject: Supply of HVAC ducting materials.
- Price: As per attached schedule.
- Terms and conditions: Validity 30 days; Availability Ex-Stock; Delivery Site delivery, Riyadh; Payment 60 days from invoice date.
- Yours faithfully, with three signature blocks: Prepared by, Nour Khalil; Salesman, Fahad Al Otaibi; Additional signatory, Tariq Mahmoud.
Sell the way Saudi teams sell
Salesmen per customer, daily visit reports, formal quotations and credit terms that land on the right due date.
Salesmen per customer
Up to 20 salespeople per company, one of them primary, so a mechanical and an electrical salesman can share a contractor.
Daily visit reports
Each salesman posts the day's visits, outcomes and next actions; follow-ups land on their calendar.
Formal quotations
A formal cover letter with Ref, To, Attn, Project and Subject, “Yours faithfully” and three signatories.
Credit terms
Credit days from the invoice, delivery or statement date flow into quotations, orders and invoice due dates, with a maximum per customer.
Projects
Project locations use a preset list that includes 104 Saudi cities, and you can add your own.
Buy and receive with LPOs and GRNs
Saudi supplier records hold the supplier’s VAT registration number, commercial registration, Arabic name, national address and credit terms. Buyers compare supplier quotes side by side and award each line with a reason. Issued orders print as a local purchase order (LPO) with your letterhead and registrations.
Stores record a goods received note (GRN) with the delivery note number and a photo, which is required when the outcome is Checked & approved. A separate goods receipt report posts stock and the journal, with a reason for every shortage.
- Purchase order (PO-2026-0012): Issued . Nothing posts.
- GRN check-in: Checked & approved . Nothing posts.
- Goods receipt report (GRR-2026-0074): Posted . Posts Dr Inventory , Cr GRNI.
- Rejected goods . Nothing posts.
Run your Saudi and UAE companies side by side
A Saudi company and a UAE company sit in one 1flux workspace, each with its own currency, registrations, letterhead, numbering for orders, invoices and journals, warehouses and books. The entity switcher shows where you are, for example “SA · SAR”, and people can be limited to the companies they work for when you invite them.
A consolidation run combines the group’s ledgers into a consolidated trial balance in one currency. Read more about multi-company setup and ERP for the UAE.
View as text
- The finance manager is working in Sadaf Building Supplies LLC, whose books are in AED.
- They open the entity switcher in the top bar (⌘⇧E).
- They choose Sadaf Trading Company.
- The page now shows the books of Sadaf Trading Company in SAR. Each entity keeps its own currency, numbering, warehouses and books.
ZATCA e-invoicing, built in
ZATCA's e-invoicing rules apply to VAT-registered businesses in Saudi Arabia. Phase 1 (generation) has applied to all of them since 4 December 2021, so a Saudi company needs a compliant e-invoicing solution today, not only when its Phase 2 wave arrives.
Phase 2 integration now reaches taxpayers whose VAT-subject revenue exceeded SAR 187,500 in any year from 2022 to 2025, with a Fatoora integration deadline of 1 February 2027.
How do you get a Saudi company running on 1flux?
From the first entity to the first ZATCA e-invoice, in six steps.
Create your workspace
And your first Saudi legal entity: legal name, SAR, the Riyadh time zone and your VAT number.
Complete the profile
CR or unified number, zakat certificate number, national address, Arabic legal name, logo and bank details.
Import customers
With national address columns, validated before anything is saved, and your items with Arabic names.
Load opening balances
Opening stock and an opening trial balance on your cutover date.
Add your UAE company
If you have one, and choose which companies each person can access.
Start trading
Quote, take customer POs, buy on LPOs, receive on GRNs, deliver and issue ZATCA e-invoices.
Which Saudi companies use 1flux?
Traders, distributors and project suppliers that buy, hold and sell stock.
Saudi traders and distributors
Building materials, MEP and electrical supplies, industrial supplies, tools and packaging.
Building materials and project suppliers
Companies that sell into named projects across the Kingdom.
Groups
A Saudi company run next to UAE companies.
Does 1flux generate ZATCA e-invoices?
Yes. 1flux issues ZATCA-compliant e-invoices for Saudi Arabia, covering Phase 1 (generation) and Phase 2 (integration with ZATCA's Fatoora platform). VAT-registered businesses in Saudi Arabia have needed compliant e-invoicing since 4 December 2021, and Phase 2 waves now reach smaller taxpayers. See e-invoicing in 1flux for how it fits the sales flow.
Is 1flux set up for Saudi VAT at 15%?
Yes. When you create a Saudi legal entity, 1flux seeds VAT-ready tax codes: Input VAT 15%, Output VAT 15% and Zero-rated. They apply per line on quotations, orders and invoices, with dated rates, and output and input VAT post to their own accounts. 1flux prepares your VAT return from the VAT already posted, and the Accounting overview compares output and input VAT for the quarter.
Does 1flux handle the Saudi National Address?
Yes. Customer, supplier and entity addresses use the structured Saudi National Address: building number, street, secondary number, district, postal code, city and short address, with Arabic twin fields. 1flux checks the 4-digit building and secondary numbers, the 5-digit postal code and the short address format. A "Paste national address" helper fills the fields from one pasted line.
Can 1flux store our CR, unified number and zakat certificate?
Yes. A Saudi legal entity in 1flux has fields for the commercial registration number, the unified national number, the VAT registration number, a group VAT registration number and the zakat certificate number. The CR and VAT number are checked for format before saving, and your registrations print on that entity's quotations, with your national address laid out in Saudi order.
Does 1flux handle Arabic names and documents?
Yes. 1flux handles Arabic data throughout, including names, addresses and item descriptions, with right-to-left input for Arabic item names, and item search understands Arabic spelling variants and Eastern Arabic digits. Quotation PDFs shape Arabic text correctly with an embedded Arabic font, and you can design Arabic/English quotation layouts. CSV exports open in Excel with Arabic intact.
Can we run a Saudi company and a UAE company in 1flux?
Yes. Each is its own legal entity in one workspace, with its own currency, registrations, letterhead, numbering for orders, invoices and journals, warehouses and books. The entity switcher moves between them, and people can be limited to the companies they work for when they're invited. A consolidation run combines both ledgers into a consolidated trial balance in one group currency.
Can we invoice customers elsewhere in the GCC in their own currency?
Yes. 1flux documents can carry any currency, and three-decimal currencies such as KWD, BHD and OMR round correctly to three decimal places. Foreign-currency invoices store both the transaction amount and your base-currency amount, and realised exchange gains or losses post automatically when the customer pays. Customer records keep their own address, currency and credit terms.
Can customers in Saudi Arabia accept quotations online?
Yes. Once a quotation is sent, the customer opens its secure link, which can carry a password and an expiry, and accepts or declines by typing their name, with an optional note. You can also share the link on WhatsApp from your own number. The customer's Arabic name prints correctly on the PDF they see.
ERP for the UAE
A UAE company set up properly: 5% VAT, TRNs, trade licence, LPOs, GRNs and e-invoicing.
Multi-currency and Arabic
Any currency per document, three-decimal rounding, realised FX, and Arabic names, search and quotations.
Companies and contacts
One record per customer, with its sales team, credit terms and addresses.
Quotations
Quotes from your catalogue or a customer's PO, approved, locked and sent.
Purchasing
Requisitions, quotes, LPOs, two-step receiving and receipt-based invoices in one flow.
Multi-company and multi-entity
Several legal entities in one workspace, each with its own registrations, currency and books.
Book a demo
See 1flux set up for your Saudi company
We'll walk through a Saudi entity with your CR and VAT number, a national address, an Arabic quotation and ZATCA e-invoicing.
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