ERP software for UAE trading, distribution and project-supply companies
The ERP software UAE traders and distributors need to run from the customer's LPO to paid in one flow, with 5% VAT, TRN and trade licence fields, LPOs and GRNs, and UAE e-invoicing.
In short
1flux is ERP software for UAE companies that trade, distribute or supply projects. A UAE legal entity comes set up with AED, the Dubai time zone, 5% VAT codes, UAE legal forms including Free Zone Company, the seven emirates and fields for your VAT TRN, corporate tax TRN and trade licence. Quotations, customer LPOs, purchasing, receiving, stock and accounting then run in one flow, across every UAE and Saudi company you operate. 1flux prepares your VAT returns from the VAT already posted and supports UAE e-invoicing, ready for the 2027 go-live dates.
Sadaf Building Supplies LLC
شركة صدف لمواد البناء ذ.م.م
100%
Sadaf Building Supplies LLC
United Arab Emirates country pack
- Currency and time zone
- AED · Asia/Dubai
- VAT codes
- Input VAT 5%, Output VAT 5%, Zero-rated
- Registrations
- VAT TRN, corporate tax TRN, trade licence, licensing authority or free zone
- Legal forms and regions
- 8 legal forms, including Free Zone Company; the 7 emirates
- Address
- Address lines, emirate, P.O. box and an Arabic address
What does trading in the UAE ask of your systems?
In the UAE, B2B trade runs on paper that has to match. Nothing ships without the customer's LPO. Nothing gets paid without a delivery note and a tax invoice that carries the right TRN.
“Every company in the group has its own spreadsheet and its own letterhead.”
“Generic software doesn't understand LPOs, GRNs or VAT TRNs.”
“Stores and accounts never agree on what actually arrived.”
“Where's the latest copy of our trade licence?”
Your customers sit across Dubai, Abu Dhabi, Sharjah and the northern emirates, and some of your suppliers are abroad. Many groups run a mainland LLC next to a free zone company, each with its own licence, letterhead and bank account, and often a sister company in Saudi Arabia.
Corporate tax registration added another number to keep on file, and e-invoicing becomes mandatory from 2027. Meanwhile the work still lives in Excel, Word and WhatsApp.
What ERP software UAE companies need, and how 1flux covers it
Here is what most UAE traders put on their shortlist, and how 1flux covers it.
| What you need | How 1flux covers it |
|---|---|
| A properly set-up UAE company | Country pack with AED, the Asia/Dubai time zone, 8 UAE legal forms and the 7 emirates |
| VAT at 5% | Input VAT 5%, Output VAT 5% and Zero-rated codes seeded at sign-up, applied per line with dated rates |
| Your registrations | VAT TRN and corporate tax TRN (15 digits, format-checked), trade licence number, licensing authority or free zone, licence issue and expiry dates |
| LPO-driven selling | Attaching the customer’s PO (number, date and file all required) to an accepted quotation sends it to operations as an order request |
| LPO-driven buying | Purchase orders print as “Local purchase order” with your letterhead and the supplier’s tax number |
| Disciplined receiving | GRN check-in by stores, then a goods receipt report that posts stock and the journal |
| Several companies | Mainland, free zone and KSA companies in one workspace, each with its own books |
| Arabic | Arabic names throughout; Arabic/English quotation layouts where Arabic prints correctly |
| E-invoicing | Supports UAE e-invoicing under the Federal Tax Authority’s programme, ready for the 2027 go-live dates |
| VAT returns | Prepared from the input and output VAT already posted |
Set up your UAE company properly from day one
When you create a UAE legal entity in 1flux, its profile asks for what your documents need:
- Identity: registered legal name, Arabic legal name, display name and legal form: Limited Liability Company (LLC), Free Zone Company, Public or Private Joint Stock Company, Sole Establishment, Civil Company, Partnership or Branch
- Address: address lines, emirate, P.O. box and an Arabic address
- Registrations: trade licence number; licensing authority or free zone, such as DET, ADDED or your free zone authority; licence issue and expiry dates; VAT registration number (TRN); and corporate tax registration number. Both TRNs are checked for 15 digits before saving.
- Documents: logo, signatory and default bank details with IBAN and SWIFT
A Document readiness score lists anything missing before your first quotation goes out. Issued quotations freeze the entity’s details at issue time, so later edits don’t rewrite them. Keep the trade licence and other company documents in the Knowledge library, with valid-from and valid-until dates and role-based download.
View as text
- Settings → Entities → Sadaf Building Supplies LLC.
- Country pack: United Arab Emirates. Base currency AED, time zone Asia/Dubai.
- Legal form: choose from 8 forms: Limited Liability Company (LLC), Free Zone Company, Public Joint Stock Company, Private Joint Stock Company, Sole Establishment, Civil Company, Partnership, Branch.
- Arabic legal name: شركة صدف لمواد البناء ذ.م.م.
VAT at 5%, applied line by line
1flux seeds UAE VAT codes when you create the entity: Input VAT 5%, Output VAT 5% and Zero-rated. These are VAT-ready tax codes, applied per line with dated rates, so a future rate change can be loaded in advance and older documents keep their rate.
- Each item carries its own inward and outward tax code
- Quotations, sales orders, sales invoices and purchase orders calculate VAT per line
- Sales invoices post output VAT and purchase invoices post input VAT, each to its own account
- The tax invoice shows the selling entity’s VAT number
- The Accounting overview compares output and input VAT for the current quarter
1flux prepares your UAE VAT return from the input and output VAT already posted. Learn about input and output VAT.
View as text
- Settings → Catalog → Taxes, for a UAE legal entity (AE · AED).
- VAT5-OUT: Output VAT 5%, outward, 5%, the default for its direction.
- VAT5-IN: Input VAT 5%, inward, 5%, the default for its direction.
- ZERO: Zero-rated, outward, 0%.
- Each code keeps its rate history. "Add effective rate" closes the previous rate on a date.
Built around the LPO
UAE B2B trade runs on the local purchase order (LPO), and 1flux uses it on both sides.
Selling: when a customer accepts a quotation, the salesperson attaches their LPO: the number, date and file are all required. That creates an order request, and operations turn it into a sales order without retyping.
Buying: a requisition becomes a request-for-quotation PDF, supplier quotes are compared side by side and each line is awarded with a reason. The issued order prints as a Local purchase order with your letterhead, your tax registrations and the supplier’s tax number. A quick local purchase request (LPR) converts straight into a PO, and a “PO without price” lets you order before the price is agreed.
Receiving: stores record a goods received note (GRN) with the supplier’s delivery note number and a photo or scan, which is required when the outcome is Checked & approved. A separate goods receipt report posts stock and the journal, with a reason for every shortage. UAE supplier records hold the supplier’s “VAT TRN”, trade licence number, Arabic name and credit terms.
- Requisition: Approved . Nothing posts.
- RFQ and quotes . Nothing posts.
- Compare and award . Nothing posts.
- Purchase order (PO-2026-0012) . Nothing posts.
- GRN check-in: Checked & approved . Nothing posts.
- Goods receipt report (GRR-2026-0074) . Posts Dr Inventory , Cr GRNI.
- Purchase invoice (PI-2026-0033) . Posts Dr GRNI, VAT , Cr AP.
Run your UAE companies, and your Saudi one, side by side
1flux holds every company in your group in one workspace. A mainland LLC, a free zone company and a Saudi subsidiary each keep their own currency, registrations, letterhead, numbering for orders, invoices and journals, warehouses and books. The entity switcher in the top bar shows where you are, for example “AE · AED”, and each person can be limited to the companies they work for when you invite them.
At month-end, a consolidation run combines every operating company’s ledger into a consolidated trial balance in one group currency, with IFRS-style translation at average and closing rates. Read more about multi-company setup and ERP for Saudi Arabia.
View as text
- The finance manager is working in Sadaf Building Supplies LLC, whose books are in AED.
- They open the entity switcher in the top bar (⌘⇧E).
- They choose Sadaf Trading Company.
- The page now shows the books of Sadaf Trading Company in SAR. Each entity keeps its own currency, numbering, warehouses and books.
Arabic where your customers see it
1flux handles Arabic data throughout: company, contact, supplier and item names display correctly, and item search understands Arabic spelling variants. Your entity carries an Arabic legal name and address. Quotation PDFs shape Arabic text correctly with an embedded Arabic font, and you can design Arabic/English quotation layouts. CSV exports open in Excel with Arabic intact.
View as text
- Sadaf Building Supplies LLC. Trade licence 000001. VAT / Corporate Tax TRN 100000000000003. Jebel Ali, Dubai, United Arab Emirates.
- QUOTATION. Ref. QT-2026-00142. Date 8th October, 2026.
- To: مؤسسة الأفق الحديث للمقاولات.
- Attn: Mr Faisal Al Mansoori.
- Project: Al Nakheel District Villas Phase 2.
- Subject: Supply of PPR pipes and fittings.
- Price: As per attached schedule.
- Terms and conditions: Validity 30 days; Availability Ex-Stock; Delivery Site delivery, Dubai; Payment 60 days from invoice date.
- Yours faithfully, with three signature blocks: Prepared by, Nour Khalil; Salesman, Maria Santos; Additional signatory, Tariq Mahmoud.
UAE e-invoicing, ready for 2027
The UAE's e-invoicing system becomes mandatory from 1 January 2027 for businesses with revenue of AED 50 million or more, and from 1 July 2027 for other businesses.
How do you get a UAE company running on 1flux?
From the first entity to the first LPO, in six steps.
Create your workspace
And your first UAE legal entity: legal name, AED, the Dubai time zone and your TRN.
Complete the profile
Trade licence, licensing authority, corporate tax TRN, Arabic name, logo and bank details.
Import your data
Customers and contacts (up to 5,000 rows per file) and items (up to 10,000 rows).
Load opening balances
Opening stock and an opening trial balance on your cutover date.
Add your other companies
Choose which companies each person can access when you invite them.
Start trading
Quote, take LPOs, buy, receive, deliver and invoice.
Which UAE companies use 1flux?
Traders, distributors and project suppliers that buy, hold and sell stock.
UAE traders and distributors
Building materials, MEP and electrical supplies, industrial supplies, tools and packaging.
Groups
A mainland company, a free zone company and often a Saudi subsidiary.
Teams moving off entry-level accounting
Companies that need quotations, purchasing and stock control.
Moving off an entry-level accounting package? See how 1flux compares as a Tally alternative.
Does 1flux generate UAE e-invoices?
Yes. 1flux supports UAE e-invoicing under the Federal Tax Authority's programme, ready for the 2027 go-live dates. UAE e-invoicing becomes mandatory from 1 January 2027 for businesses with revenue of AED 50 million or more and from 1 July 2027 for others. See e-invoicing in 1flux for how it fits the sales flow.
Is 1flux set up for UAE VAT at 5%?
Yes. When you create a UAE legal entity, 1flux seeds VAT-ready tax codes: Input VAT 5%, Output VAT 5% and Zero-rated. They apply per line on quotations, orders and invoices, with dated rates, and output and input VAT post to their own accounts. 1flux prepares your VAT return from the VAT already posted, and the Accounting overview compares output and input VAT for the quarter.
Can we store our TRN, corporate tax TRN and trade licence in 1flux?
Yes. A UAE legal entity in 1flux has fields for the VAT registration number (TRN), the corporate tax registration number, the trade licence number, the licensing authority or free zone, and the licence issue and expiry dates. Both TRNs are checked for 15 digits before saving. Your registrations print on that entity's quotations and on its local purchase order and RFQ letterheads; the tax invoice shows its VAT number.
Can we run a mainland company and a free zone company in 1flux?
Yes. Each is its own legal entity in one 1flux workspace, with its own legal form, licence, registrations, letterhead, bank details, numbering for orders, invoices and journals, warehouses and books. The entity switcher moves between them, and people can be limited to the companies they work for when they're invited. A consolidation run combines the group's ledgers into a consolidated trial balance in one currency.
Does 1flux handle Arabic names and documents?
Yes. 1flux handles Arabic data throughout, including company, contact, supplier and item names, Arabic legal names and addresses for your entities, and item search that understands Arabic spelling variants. Quotation PDFs shape Arabic text correctly with an embedded Arabic font, and you can design Arabic/English quotation layouts in the document designer. CSV exports open in Excel with Arabic intact.
Can we sell to customers in other emirates and GCC countries?
Yes. Customer and supplier records hold addresses anywhere, and every UAE entity lists all seven emirates. Documents can be in any currency, including three-decimal currencies such as KWD, BHD and OMR, with realised exchange gains and losses posted automatically. Legal entities can be registered in the UAE, Saudi Arabia and India, and each one can trade anywhere.
ERP for Saudi Arabia
A Saudi company set up properly: 15% VAT, CR, national address, Arabic quotations and ZATCA e-invoicing.
Multi-company and multi-entity
Several legal entities in one workspace, each with its own registrations, currency and books.
Multi-currency and Arabic
Any currency per document, three-decimal rounding, realised FX, and Arabic names, search and quotations.
Purchase orders (LPO)
Priced or unpriced orders, VAT per line, revisions with reasons and a report of what's due.
Trading and distribution
Quote, buy, stock, deliver and invoice in one flow, with books that post themselves.
1flux vs Tally
One system for quotations, purchasing, stock and the books, for teams that keep only their books in Tally.
Book a demo
See 1flux set up for your UAE company
We'll walk through a UAE entity with your registrations, a quotation, an LPO and a GRN.
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