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Procurement and inventory

Standard cost

What is standard cost, and where does the difference go when you pay more or less?

GlossaryUpdated 10 October 2026

Definition

Standard cost is a predetermined cost set for each item, used to value stock and cost of sales, with any difference from the actual purchase cost recorded separately as a variance.

What is standard cost used for?

Standard costing keeps stock values stable and makes buying performance visible. If the standard is EUR 40 and a receipt costs EUR 42, the extra EUR 2 a unit goes to purchase price variance rather than into stock. Standards are usually reviewed once or twice a year.

A receipt above standard

Example
Received: 500 units at EUR 42
EUR 21,000
Added to inventory at the EUR 40 standard
EUR 20,000

Purchase price variance

EUR 1,000

Standard costing suits businesses with stable, predictable prices; out-of-date standards make variances pile up and stock values misleading.

See purchasing and stock run as one flow

Watch a requisition become a purchase order, a GRN, a goods receipt report and a purchase invoice in 1flux, with stock and the journal posted together.

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