---
title: "Inventory management software that keeps stock and the books in step"
description: "1flux inventory management software shows on hand, reserved and available stock per warehouse and posts each receipt and delivery to the ledger as it happens."
url: https://1flux.ai/products/inventory
last_updated: 2026-10-11
---

1flux Inventory

# Inventory management software that keeps stock and the books in step

For trading and distribution companies: one item catalogue, live stock per warehouse, and every receipt, delivery and write-off posted to the ledger.

## In short

1flux Inventory is inventory management software for B2B trading, distribution and project-supply companies. It keeps one catalogue for goods, services and digital products, and shows on hand, reserved, available and awaiting-receipt stock for every warehouse, store and van of every legal entity. Each receipt, delivery, write-off and count writes the stock, its cost and a balanced journal together, so the stock report and the ledger stay in step, and a Stock vs ledger check flags any difference. Purchasing, receiving and the warehouse board live in the same app.

Inventory opens on what needs action. The tiles below show reserved, available and awaiting-receipt stock.

View as text

1. The inventory controller opens the Inventory overview for Sadaf Building Supplies LLC.
2. First, 2 goods received notes need review and 3 items are reserved in full by sales orders.
3. Then 2 goods receipt reports still have provisional costs, until prices are agreed on the purchase orders.
4. Then 2 stock counts are in progress.
5. Each row opens exactly the records it counts. Tiles below show stock value, available to promise, awaiting receipt and reserved stock.

Sound familiar?

## The problem

Most growing traders keep stock in a spreadsheet, value in an accounting package and the truth in the storekeeper's head. At month-end the three never agree, and nobody can say why.

- “Sales promised stock that was already going to another customer. Nobody could see what was reserved.”

- “Goods arrived before we agreed the price, so the cost was guessed, or the receipt waited in a drawer.”

- “The count is out again. It ran while stock was still moving, and the difference was written off with no reason.”

- “Damaged stock just disappears. There's no document, no reason and no journal.”

- “Every company in the group has its own stock sheet. Nobody sees the whole picture.”

1flux Inventory replaces those sheets with one record. Stock moves only through documents, every difference carries a reason, and the ledger updates in the same step.

One app

## One app for stock, purchasing, receiving and the warehouse

1flux Inventory is one of the three 1flux apps, alongside CRM and Accounting. Everything that touches physical stock lives in it, so buyers, storekeepers and inventory controllers work from the same records.

1. Purchase order (Purchasing) . Nothing posts.
2. GRN check-in (Receiving) . Nothing posts.
3. Goods receipt report (Receiving) . Posts Dr Inventory , Cr GRNI.
4. Sales order (Sales) . Nothing posts.
5. Pick and dispatch (Warehouse) . Nothing posts.
6. Delivery note (Warehouse) . Posts Dr COGS , Cr Inventory.

From purchase order to delivery note inside one app. Only the receipt report and the delivery note post.

| Area in the Inventory app | What your team does there                                                                                                              |
| ------------------------- | -------------------------------------------------------------------------------------------------------------------------------------- |
| **Items**                 | Keep the catalogue: goods, services and digital products, names in up to 7 languages, packs, barcodes, price channels and tax          |
| **Inventory**             | See the overview and on-hand register; post transfers, wastage, counts and opening stock; run valuation, cost audit and reconciliation |
| **Purchasing**            | Raise requisitions, compare supplier quotes, issue purchase orders and record purchase invoices                                        |
| **Receiving**             | Check deliveries in with a goods received note, then post the goods receipt report that brings stock in                                |
| **Sales**                 | Turn customer POs into sales orders, activate them to reserve stock and invoice what was delivered                                     |
| **Warehouse**             | Pick and dispatch on a price-free board: To pick → Picking → Ready to dispatch                                                         |

Item master

## One item master for everything you buy and sell

1flux keeps a single [item master](https://1flux.ai/glossary/item-master) for physical goods, services, and software and digital products. Each type gets its own form, so a service has a billing unit and a subscription has a billing frequency, while a physical good has an inventory unit and packs.

- Item names and descriptions in up to 7 languages, including Arabic and Urdu with right-to-left input
- Item search that understands Arabic spelling variants and Eastern Arabic digits
- Packs per item (for example Box = 30 pieces) used as purchase and sale defaults
- Barcodes captured or generated, with A4 label sheets
- Price channels with dated history, and inward and outward tax per item
- Import up to 10,000 rows, and bulk edit up to 5,000 items with a review step

[Item master and catalogue](https://1flux.ai/products/inventory/item-master)

One catalogue for goods, services and digital products, with the Arabic name beside the English.

Stock states

## Know what you can promise, in every warehouse

You can only promise what's free. 1flux shows four numbers side by side for every item and warehouse, so sales and stores read the same figure.

Reserved comes only from activated sales orders. Available is what sales can still promise.

View as text

1. The Jebel Ali warehouse holds 240 gate valves on hand.
2. Operations activate sales order SO-2026-0042 with Activate and reserve stock, which reserves 90 of them.
3. Available is on hand less reserved: 150 gate valves can still be promised.
4. Issued purchase order PO-2026-0012 adds 120 more as awaiting receipt. They count as stock only once a goods receipt report posts.

| Figure               | What it means in 1flux                                                                                                     |
| -------------------- | -------------------------------------------------------------------------------------------------------------------------- |
| **On hand**          | Physically in the warehouse, from posted movements                                                                         |
| **Reserved**         | Held by activated sales orders (a [stock reservation](https://1flux.ai/glossary/stock-reservation))                        |
| **Available**        | On hand less reserved: what you can still promise ([available to promise](https://1flux.ai/glossary/available-to-promise)) |
| **Awaiting receipt** | Still to arrive on issued purchase orders                                                                                  |

Reservations start when operations choose **Activate and reserve stock** on a confirmed sales order. Putting the order on hold, or cancelling it, releases them, and dispatch fulfils them. A transfer can’t take stock that is reserved.

Multi-warehouse

## Run several warehouses across several companies

In 1flux every warehouse belongs to one legal entity, and each entity keeps its own currency, costing method and stock valuation. Choose the entity in the top bar and every inventory page follows it. A UAE company and a Saudi subsidiary can run side by side in one workspace without mixing their stock or their books.

- The first warehouse for each entity is created for you
- Set up each location as a warehouse, a store or a van, so van stock is tracked like any other location
- Move stock between warehouses of the same entity with a transfer that carries its cost
- Pick and dispatch on a warehouse board that never shows prices

[Multi-warehouse stock, picking and dispatch](https://1flux.ai/products/inventory/multi-warehouse)

Each warehouse belongs to one legal entity. Codes are fixed once created; types are labels.

Stock control

## Count, move and write off stock with a reason

Stock changes only through documents in 1flux, and each one has a number, a status and a trail.

- **Transfers** (TRF-) move stock and its cost between warehouses: Draft → Posted → Reversed.
- **Write-offs** need a reason: spoilage, expiry, damage, theft, shrinkage, evaporation, sample, quality reject or other.
- **[Stock counts](https://1flux.ai/glossary/stock-count)** (CNT-) take a snapshot of a whole warehouse, can be blind, require every line to be counted, and stop if stock moved mid-count.

One posting books the count variance at cost.

[Stock counts, transfers and wastage](https://1flux.ai/products/inventory/stock-control)

A count sheet for the whole warehouse: counted against the snapshot, with the estimated impact as you go.

Costing

## Cost stock the way each company needs

Each legal entity chooses its costing method: [weighted average](https://1flux.ai/glossary/weighted-average-cost) (the default), [FIFO](https://1flux.ai/glossary/fifo) or [standard cost](https://1flux.ai/glossary/standard-cost) with purchase price variance.

Stock received before the supplier price is agreed carries a provisional cost. 1flux flags it on the overview and ages it in the cost audit until the buyer agrees the price on the purchase order. For weighted-average entities, agreeing the price revalues the stock while the goods are still intact in stock.

[Inventory costing and valuation](https://1flux.ai/products/inventory/costing-and-valuation)

1. Purchase order (No prices yet): Issued . Nothing posts.
2. Goods receipt report (GRR-2026-0081): Provisional . Posts Dr Inventory , Cr GRNI.
3. Agree prices . Nothing posts.
4. Revaluation (At receipt-date rate) . Posts Inventory adjusted.

Stock received before the price is agreed carries a provisional cost until the buyer agrees prices.

Stock and ledger

## Why inventory management software should post to the ledger

Inventory management software that only counts units leaves finance to rebuild the value by hand. 1flux writes the quantity, its cost layers and a balanced [journal entry](https://1flux.ai/glossary/journal-entry) in one step, through the same posting gateway that Accounting uses. There is no nightly sync to fail.

| When this happens                           | 1flux posts                                   |
| ------------------------------------------- | --------------------------------------------- |
| A goods receipt report is posted            | Dr Inventory / Cr Goods received not invoiced |
| A delivery note is dispatched               | Dr Cost of goods sold / Cr Inventory          |
| Stock is written off, or a count finds less | Dr Inventory adjustment / Cr Inventory        |
| A count finds more                          | Dr Inventory / Cr Inventory adjustment        |
| Opening stock is posted                     | Dr Inventory / Cr Opening balance equity      |
| Stock is transferred within one entity      | No journal; the value moves with the stock    |

Every posting checks that the period is open and the accounts are mapped, and a double-click never posts twice.

A reconciliation report checks every stock balance against its movements.

[Automated posting](https://1flux.ai/products/accounting/automated-posting)

Inventory overview

## Start the day on what needs action

The Inventory overview opens on a **Needs action** list, sorted by severity. Each row has one action that opens exactly the records behind it, and people see only the rows they can act on.

- “N goods received notes need review”
- “N items are reserved in full”
- “N stock counts are in progress”
- “N goods receipt reports still have provisional costs”
- “N stock positions are below zero”

Below that sit four tiles (Stock value against 30 days ago, Available to promise, Awaiting receipt, Reserved), a 90-day stock value chart, stock health, the items worth most in stock and movements in and out per day. A new entity with no stock sees a three-step **Get stock in** checklist instead: add a warehouse, add the items you stock, bring in stock.

Under the Needs action list: stock value over 90 days, stock health and the items worth most in stock.

How it works

## How does 1flux Inventory work?

Seven steps from an empty catalogue to a month-end you can defend.

1. ### Set up your catalogue and warehouses

   Import up to 10,000 items from Excel or CSV, checked on the server before anything is saved. Each entity starts with a main warehouse.

2. ### Bring in opening stock

   Enter up to 500 lines in a form, or import up to 10,000 rows. 1flux posts them on your cutover date against opening balance equity.

3. ### Buy and receive

   Issue a [purchase order](https://1flux.ai/glossary/purchase-order). Stores check the delivery in with a [goods received note](https://1flux.ai/glossary/goods-received-note) (GRN); nothing posts yet. The [goods receipt report](https://1flux.ai/glossary/goods-receipt-report) (GRR) then brings the stock in and posts the journal.

4. ### Sell and reserve

   Activating a sales order reserves its stock and puts it on the warehouse board.

5. ### Pick and dispatch

   The storekeeper picks and dispatches, in full or in part. Each dispatch creates a [delivery note](https://1flux.ai/glossary/delivery-note) that reduces stock and posts cost of goods sold.

6. ### Control

   Transfer, write off and count stock with documents and reasons.

7. ### Check

   Review valuation, the cost audit and reconciliation before you close the month.

One flow

## Connected to the rest of 1flux

Sell, buy, stock and account, on one record. Purchasing, receiving, sales and the warehouse are areas of the same app, and every stock posting reaches the entity's books.

1. [Purchasing](https://1flux.ai/products/purchasing) Issued orders → awaiting receipt
2. Inventory Reserved stock → pick and dispatch
3. [Sales orders](https://1flux.ai/products/sales-orders) Delivery notes → journals
4. [Accounting](https://1flux.ai/products/accounting)

- **Purchasing and receiving.** Purchase lines show the item’s default purchase pack, and the overview’s Awaiting receipt figure comes live from issued orders. See [Purchasing](https://1flux.ai/products/purchasing).
- **Sales orders.** Quotation lines use the item’s default sale pack and sales tax. Activated orders reserve stock, and dispatch creates the delivery note. See [sales orders and fulfilment](https://1flux.ai/products/sales-orders).
- **Accounting.** Every stock posting lands in the entity’s books with a link back to its source document. The Accounting overview checks stock against the ledger as part of the month-end close.

Who it's for

## Who is 1flux Inventory for?

Everyone who needs to know what's in stock, what it's worth and what's already promised.

- ### [Inventory controllers](https://1flux.ai/products/inventory/stock-control)

  Counts, valuation and reconciliation they can defend.

- ### [Storekeepers and warehouse leads](https://1flux.ai/products/inventory/multi-warehouse)

  A clear pick list and check-in with no prices.

- ### [Buyers](https://1flux.ai/products/purchasing)

  What's on order and what's free, before they buy.

- ### [Finance managers](https://1flux.ai/products/accounting)

  Stock value and the ledger in step, without a spreadsheet.

**Owners of trading groups** run several companies and warehouses from one place. See [1flux for business groups](https://1flux.ai/solutions/business-groups).

FAQ

## Questions, answered

Still deciding? [Talk to sales](https://1flux.ai/contact)

### How does 1flux work out available-to-promise stock?

1flux shows four figures for every item and warehouse: on hand, reserved, available and awaiting receipt. Available is on hand less reserved, so it is what sales can still promise. Stock is reserved when operations activate a confirmed sales order, released if the order goes on hold or is cancelled, and fulfilled by dispatch. Awaiting receipt comes live from issued purchase orders.

### Can 1flux manage stock for several companies?

Yes. In 1flux each warehouse belongs to one legal entity, and each entity has its own base currency, costing method, stock valuation and books. You switch entity in the top bar and every inventory page follows. People can be limited to the entities they work for when you invite them, and the Valuation report shows each entity's stock in its own base currency.

### Can 1flux track stock in vans and stores?

Yes. In 1flux a location can be set up as a warehouse, a store or a van, so stock on a van is tracked like stock in any other location. Each one shows on hand, reserved, available and awaiting receipt per item. Loading a van from the main store is a transfer that moves the stock and its cost, with a number and a trail.

### Does 1flux Inventory include purchasing and goods receiving?

Yes. The 1flux Inventory app includes Purchasing (requisitions, supplier quote comparison, purchase orders and purchase invoices) and Receiving (goods received notes and goods receipt reports). Stores check deliveries in first, and only the posted goods receipt report moves stock and writes the journal. 1flux also lets you pay suppliers and allocate each payment to purchase invoices, and payments post to the ledger.

### Which costing methods can each company use?

1flux lets each legal entity choose weighted average (the default), FIFO or standard cost with purchase price variance, so one company in a group can use FIFO while another uses weighted average. Every receipt creates a cost layer that later movements draw from. The Valuation and Cost audit reports show the value of each stock position and the receipts behind it, with CSV export.

### How do stock counts work in 1flux?

1flux counts a whole warehouse against a snapshot taken when the count starts. Counts can be blind, hiding the system quantity from counters, and every line must be counted. If stock moved during the count, posting stops, so a delivery is never booked as a gain or a loss. One posting then books the whole variance to the ledger at cost.

### Does 1flux print barcode labels?

Yes. 1flux captures existing EAN-13, UPC or Code 128 barcodes, or generates internal EAN-13 codes. From an item record you can print an A4 sheet of 1 to 100 labels at 38 × 25 mm or 50 × 25 mm, showing the item name, code and barcode. Barcodes are unique in the workspace, and item search matches them too.

### Can we import our items and opening stock?

Yes. 1flux imports up to 10,000 items per file from Excel, CSV or pasted rows. It maps your columns, checks every row on the server and gives you an error file before anything is saved. Opening stock comes in by form (up to 500 lines) or by import (up to 10,000 rows, all or nothing), and posts on your cutover date against opening balance equity.

Related

## Keep exploring

### [Item master](https://1flux.ai/products/inventory/item-master)

Goods, services and digital products in one catalogue, in up to 7 languages.

### [Multi-warehouse](https://1flux.ai/products/inventory/multi-warehouse)

Stock per warehouse and company, reservations, a price-free pick board and delivery notes.

### [Stock control](https://1flux.ai/products/inventory/stock-control)

Snapshot counts, transfers and write-offs with reasons, each difference posted at cost.

### [Costing and valuation](https://1flux.ai/products/inventory/costing-and-valuation)

Weighted average, FIFO or standard cost per company, with cost layers you can audit.

### [Purchasing](https://1flux.ai/products/purchasing)

Requisitions, quotes, LPOs, two-step receiving and receipt-based invoices in one flow.

### [Goods receiving (GRN)](https://1flux.ai/products/purchasing/goods-receiving)

Check deliveries in on a GRN, then post stock and the journal on a goods receipt report.

Last updated 11 October 2026