---
title: "Goods receipt report"
description: "What is a goods receipt report (GRR)? The document that accepts received goods into stock and the books. Learn how it differs from a goods received note."
url: https://1flux.ai/glossary/goods-receipt-report
last_updated: 2026-10-10
---

[Procurement and inventory](https://1flux.ai/glossary#procurement-and-inventory)

# Goods receipt report

What is a goods receipt report, and why do some companies split receiving into two steps?

Glossary Updated 10 October 2026

Definition

A goods receipt report (GRR) is the document that formally accepts received goods into stock against one or more purchase orders and records the receipt in the accounts.

## What is a goods receipt report used for?

Where the [goods received note](https://1flux.ai/glossary/goods-received-note) records what physically arrived, the GRR is the controlled acceptance: it ties the delivery to the right orders, records short, over and rejected quantities with reasons, and values what was accepted. Splitting the two steps means one person can’t both receive and accept a delivery.

Example: a back-office clerk turns a checked GRN into a GRR against two POs, accepts 95 units, rejects 5 as damaged for return to the supplier, and posts stock worth USD 3,800.

Terms vary between companies, and some use “GRN” for both steps.

In 1flux

Posting a GRR moves stock in and posts Inventory against [goods received not invoiced](https://1flux.ai/glossary/goods-received-not-invoiced) in one step. Every short, over or rejected quantity needs a reason, and rejected goods go to their own register. [See goods receiving](https://1flux.ai/products/purchasing/goods-receiving)

1. Purchase order (PO-2026-0012): Issued . Nothing posts.
2. GRN check-in: Checked & approved . Nothing posts.
3. Goods receipt report (GRR-2026-0074): Posted . Posts Dr Inventory , Cr GRNI.
4. Rejected goods . Nothing posts.

Two-step receiving in 1flux: the GRN check-in posts nothing; the goods receipt report posts stock and the journal.

Related

## Keep exploring

### [Goods received note](https://1flux.ai/glossary/goods-received-note)

The stores record of what arrived, from whom and in what condition.

### [Goods received not invoiced](https://1flux.ai/glossary/goods-received-not-invoiced)

A liability for goods received but not yet billed by the supplier.

### [Purchase invoice](https://1flux.ai/glossary/purchase-invoice)

A supplier's bill as recorded in your books.

### [Goods receiving (GRN)](https://1flux.ai/products/purchasing/goods-receiving)

Check deliveries in on a GRN, then post stock and the journal on a goods receipt report.

Last updated 10 October 2026