---
title: "Approval workflow"
description: "What is an approval workflow? Rules that route a quotation, request or discount to the right people to sign off before the next step. See how it works."
url: https://1flux.ai/glossary/approval-workflow
last_updated: 2026-10-10
---

[ERP and platform](https://1flux.ai/glossary#erp-and-platform)

# Approval workflow

What is an approval workflow, and what makes one better than sign-offs chased by email?

Glossary Updated 10 October 2026

Definition

An approval workflow is a defined set of rules that routes a record, such as a quotation, purchase request or discount, to the right people for sign-off before it can move to the next step.

## What is an approval workflow used for?

Rules decide who approves (a named manager, any one of a group, all of them or a quorum such as two of three) and when approval is needed, for example above an amount or a discount level. A good workflow blocks the next step until approval is given, records who approved and when, and returns rejected items with a reason.

Example: quotations over USD 70,000 need two of three directors to approve before they can be sent.

Approval workflows replace sign-offs chased over chat and email, which leave no reliable [audit trail](https://1flux.ai/glossary/audit-trail). Many teams pair each step with a [service level agreement](https://1flux.ai/glossary/service-level-agreement).

In 1flux

Admins configure approvals without code on deals, quotations and tasks, with any, all or quorum rules and amount bands on quotations. Requisitions and GRNs checked with comments have their own built-in approval steps. [See workflows and approvals](https://1flux.ai/platform/workflows-and-approvals)

Related

## Keep exploring

### [Role-based access control](https://1flux.ai/glossary/role-based-access-control)

Granting permissions through job roles rather than person by person.

### [Service level agreement](https://1flux.ai/glossary/service-level-agreement)

A commitment to finish work within a set time.

### [Audit trail](https://1flux.ai/glossary/audit-trail)

A record of who changed what, and when.

### [Workflows and approvals](https://1flux.ai/platform/workflows-and-approvals)

Stage rules, approvals by amount and one approvals inbox, configured without code.

Last updated 10 October 2026