---
title: "AI document extraction"
description: "What is AI document extraction? AI that reads POs, invoices and other documents and turns them into structured data. Learn how it differs from OCR."
url: https://1flux.ai/glossary/ai-document-extraction
last_updated: 2026-10-11
---

[ERP and platform](https://1flux.ai/glossary#erp-and-platform)

# AI document extraction

What is AI document extraction, and which controls stop it inventing values?

Glossary Updated 11 October 2026

Definition

AI document extraction uses machine learning models, often large language models, to read documents such as purchase orders, invoices or quotations and turn their contents into structured data.

## What is AI document extraction used for?

Older OCR tools read characters and need a fixed template for each layout. AI extraction interprets the document’s meaning, so it can handle different layouts, scanned PDFs and photos. The important controls are a strict output format, a confidence indicator and a rule never to invent values that aren’t in the document, followed by human review before anything is saved.

Example: a customer sends a 60-line PO as a phone photo, and AI extracts each line’s code, description, quantity and price for a salesperson to check against the [customer purchase order](https://1flux.ai/glossary/customer-purchase-order).

Extraction speeds up data entry, but it doesn’t replace a person checking totals and terms.

In 1flux

“Import PO with AI” reads a customer’s PO or RFQ (PDF, PNG, JPEG or WebP, up to 10 MB), fills in the reference, date, currency and up to 200 quotation lines, matches items to your catalogue by exact item code, shows a confidence score and never invents values. It runs on 1flux’s AI-native foundation: one data model and one permissioned command layer for people and AI. [See AI in 1flux](https://1flux.ai/platform/ai)

A customer's PO becomes draft quotation lines matched to the catalogue. Anything not in the document stays blank.

View as text

1. A salesperson opens a new draft quotation and chooses Import PO with AI.
2. They drop in the customer's purchase order, PO-4471.pdf.
3. 1flux imports 8 lines with a 94% confidence score: it fills the customer reference (PO-4471), the quote date and the currency (USD), and matches each item code to the catalogue.
4. The salesperson chooses the customer and checks the totals. The source file stays attached to the quotation.

Related

## Keep exploring

### [Quotation](https://1flux.ai/glossary/quotation)

A priced offer to a customer, valid for a limited period.

### [Customer purchase order](https://1flux.ai/glossary/customer-purchase-order)

The buyer's formal order to you, usually after your quotation.

### [Data migration](https://1flux.ai/glossary/data-migration)

Moving records and balances from old systems into a new one.

### [AI in 1flux](https://1flux.ai/platform/ai)

AI that works on the same records, permissions and audit trail as your team, and drafts quotations from customer POs today.

Last updated 11 October 2026